Faculty & Staff Resources: Travel

 Q: When traveling on business, what parts of my travel can I use my purchasing card?
  • The purchasing card may be used for the registration cost of the conference, seminar, meeting, etc. Registrations may not include memberships fees. Memberships cannot be paid using the purchasing card.
  • Airline tickets or rail tickets may be purchasing using the card through the university approved travel agencies through Travel Services Online.
  • The card may also be used for rental cars with National Car Rental only.
  • Group meals (two or more people) while conducting business with those individuals. A group meal support form along with the itemized receipt from the establishment must accompany the travel support form.
Exclusion for using purchasing card for travel: Memberships
Q: If I do not have a purchasing card are there other ways to bill my airline or rail ticket to the university?

A: An authorization to direct bill – air& rail transportation (DBAF) can be used. This form is used to request authorization to have airline and rail expenses directly billed to university from the designated contracted travel agencies on your behalf for officially approved university travel.
Q: Is my credit card receipt sufficient proof of payment for reimbursement?

A: No, an itemized receipt showing a "0" balance is required. If the hotel does not provide a "0" bill please ask for one otherwise, the travel reimbursement will be held until that is provided.
Q: How do I reserve a fleet vehicle?

A: A fleet vehicle may be reserved by contacting the switchboard here at Altoona at X5001 or a vehicle may be obtained from Fleet Operations at University Park.
Q: How can I figure the per-diem rates for in-state travel, out of state travel, or out of country travel (O-CONUS)?

A: All three options can be found at http://abs.psu.edu/TravelRates/. Please note: the O-CONUS worksheet must be accompany the travel support form for reimbursement if submitting reimbursments for an employee not enrolled in ERS. This would be done in IBIS.
Q: What other expenses can I be reimbursed for?

A: Travel policies can be found at http://www.travel.psu.edu/policies.shtml.
TRAVEL SERVICES HOMEPAGE
Frequently used travel forms: