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Other Types of Letters
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The following represent other types of correspondence that you might find appropriate at various stages in your job search. In each instance, these letters should be individually typed and addressed and should conform to the applicable standards previously discussed for the preparation of cover letters. Use business letter format with your address and the date in the upper right, and the person’s name and address on the left above the body of the letter.
Thank You Letter
After you have had a campus interview or visit, a letter should be sent to express your appreciation for the opportunity to present yourself.
- Within 24 – 48 hours after the interview or visit, a letter should be sent to express your appreciation for the opportunity to present yourself.
- Use the letter to express your continued interest in the position and company. Some details of things that impressed you are a nice way to personalize your letter and convey your interest.
- Supply any additional information that was requested at the time of the visit or interview.
I appreciated the opportunity to talk with you last Tuesday afternoon regarding employment as a manager trainee. As I indicated during the interview, I believe my achievements at Penn State as well as my work experience make me a strong candidate. If I can provide you with any additional information to help you in your decision making process, please contact me at 814-949-5000.
Letter of Acceptance (of second interview or job offer)
Be businesslike but also tailor your letter to the specific employer, so you appear sincere and genuinely interested in the company and job. Never simply copy example letters.
- Write to the person who wrote and/or interviewed you.
- Thank the person and/or show your enthusiasm for the offer.
- State what you are accepting.
- Concisely yet descriptively give some details about what has impressed you about the company and/or interview.
I am quite pleased to accept your offer of a job as a (title) starting (date). The details of the position sound challenging, especially (some details). The individuals I met who are to be my co-workers helped me feel very welcome. I look forward to joining the staff and will be calling in several weeks as you requested to arrange travel and moving details.
Letter Declining an Offer
It is courteous to turn down a plant trip or job offer graciously.
- Write to the person who wrote you.
- Thank her/him for the offer.
- Briefly state that you are declining and why (don’t get too personal).
Example
Thank you for your invitation of a plant trip on (date). Although I was quite interested in (company name), I have accepted a position with another company in my hometown, so I will not be accepting your invitation. I appreciated the opportunity to interview with (name of recruiter) and was especially impressed with (your training program, the job description, size of company, etc.)
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