REQUESTING YOUR CLASS LISTS

Users will first be prompted to request an appropriate semester. Highlight the semester and click on Get Courses. Once again, the eLion system will not recognize your request if you use the enter key.

Notes:

ELion shows all semesters for which faculty may currently download class lists, even if the instructor who authenticated will not or is not teaching for one or more of the semesters listed.

Should you select a semester for which you do not have class lists to download, you will see an error message asking for the selection of another semester.

Faculty must be officially assigned to teach the section prior to being able to download the class list. If you have been assigned to teach a course for the semester yet you have not been formally assigned, you will get an error message if you try to download the class list. To rectify, please see your division head. If eLion shows that you have been formally assigned to teach the section (see the section on Confirming your Meeting Days and Times for current assignments), and you are still unable to move to the next step, then please contact the Registrar's Office, E130 Smith.

This frame allows you to select the appropriate course and section if you have more than one section.

You'll need to make two selections on this page: one for the course, and one for the data format.

Note: There is a third format that has become available since the initial development of this document. There is no frame to show here.

The three options now available are:

· Email IDs—to set up a group email list for your entire section.

· Spreadsheet view—contains the same information about students as on the paper copies previously provided by the Registrar's Office.

· Print/View—newly available, a quick way to view your lists. Contains student name and a few other fields. It is the quickest way to print your class lists if time is a factor.

Here you'll see that we're selecting spreadsheet format.

You'll need to select the section even if you only teach one section. We recommend that you request each format separately. Then click on Email Class List.

This is the confirmation page that shows your request has been submitted. It also allows you to select another section or another format for the semester in question.

We recommend that you select and print the link at the top of the page for Spreadsheet Format. You'll need it to finish downloading your class lists. The title of the document once printed will be "Help for Class Lists." We've included a copy of the printout as Appendix A. It is current as of the printing of this document.

You may then select another section or a different format. To select an email distribution list, under Data Format, select Email distribution.

After making your next selection, select Email Class List.

We recommend printing "Email Distribution Format" from the link on this page only if you did not print the "Spreadsheet Format" link, above. Both links take users to different locations in the "Help for Class Lists" document.

When you are finished, don't forget to EXIT. The appropriate button is in the top, left-hand corner of the frame.