The purposes outlined and categories to be funded represent the places where the most progress can be made in enriching the out-of-class experience of the students in the campus community. The following should receive special attention:
- Money may be used for wages, (preferably for students) but NOT for salaries. In some cases, wages for professional staff may be appropriate when student employees with appropriate time and/or experience are not available.
- The Student Activity Fee should not be used to replace what is currently being funded by University general funds used to permanently support programs/services equipment/activities; however, on a case-by-case basis and with the recommendation and concurrence of the allocation committee of that campus an exception can be made. Campuses should have flexibility, but must be faithful to the principle of not using Student Activity Fee income to support what is currently being funded by general funds. The Student Activity Fee can be used no less than three (3) fiscal years after University general funds no longer support these initiatives.
- These funds should not be used for major renovations and/or construction of new buildings (discussion needed regarding % of fee that can be used and time limit).
- Funding CANNOT be discriminatory, arbitrary or capricious.
- No person or sponsoring organization may make a profit from a student activity fee sponsored event. With the approval from the sponsoring organization a group may sell a commodity or fund raise at a student activity fee sponsored event.
- Requestors must use student activity fee funding in the manner in which they were allocated.
- Activities sponsored by the student activity fee must be open to all University students at the location that is funding the event.
- The student activity fee cannot be transferred to any general funds budget.
- Individual chapters recognized by IFC, NPHC, MGC, and Panhellenic Council are eligible for funding only when the event is open to the entire University population.
- Clothing is an allowable expenditure but the requester must show; 1) how the item(s) enhance the out of-class experience, 2) all students must have equal access to items being offered, the exception being items such as uniforms that must be returned to the University at the end of the season or fiscal year.
- One registered student organization may conduct approved fund raising activities at Student Activity Fee supported events providing the main purpose of the activity being supported by the fee is not fund raising and the event is free and open to the University community. The registered student organization wishing to fund raise at an event supported by the Student Activities Fee but sponsored by another registered student organization MUST have the permission of the sponsoring registered student organization to fund raise at the event. The sponsoring registered student organization of the event will have the final determination in the selection of the group to conduct the fund raising activity. All fund raising activities must be approved in advance by the Campus Allocation Committee and follow the procedures outlined in Policies and Rules for Student Organization.
